Receptionist& Events Operations Administrator

The reception administrator on the 47th floor of the Client Academy is the face of the floor and serves as the  first point of contact for employees, guests, and clients.

The role includes responsibility for the day-to-day operation of various spaces, including podcast rooms, workshop areas, and meeting rooms.

Main Responsibilities

The role includes welcoming guests from Israel and abroad, managing multiple points of contact, and maintaining a high standard of service, discretion, and innovation.

• Providing a professional reception experience, including registration, issuing guest badges, giving directions, explaining how the floor operates, and serving drinks and refreshments to guests.
• Managing the reception desk, including answering phone calls, handling ongoing inquiries, assisting the events manager, employees, and clients, and maintaining the appearance of the reception area.
• Managing meeting rooms, including coordinating bookings, setting up rooms, and ensuring that all technological equipment is functioning properly in coordination with IT, including presentations, video, and audio.
• Maintaining information security and safety by issuing guest badges, explaining safety procedures, and escorting guests when needed.
• Providing administrative backup by collaborating with other administrative staff, supporting calendar management, and assisting with events.

• Previous experience in administration, front desk management, hospitality operations, or event operations — required
• Strong technological orientation and ability to work with computerized systems
• Full proficiency in Microsoft Office (Outlook, Excel, PowerPoint) — required
• Excellent English skills (spoken, written, and reading) — required
• Bachelor’s degree — an advantage
• Strong interpersonal skills and ability to work in a cross-functional team environment
• Strong written and verbal communication skills
• High service orientation, courtesy, and professional representation
• Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously
• Proactive mindset, personal accountability, and initiative

Working Hours

• Willingness to work flexible hours, including occasional evening work, due to events taking place on the floor.